AHPEG Program: Request for Proposals
The Arts & Humanities Program Enhancement Grant (AHPEG) is uniquely designed to facilitate and enhance the productivity of FSU researchers and artists by supporting the creation, production, and dissemination of arts and humanities research and creative activity. AHPEG grants are designed to encourage projects that:
- can be brought to completion only with additional support;
- will lead to the submission of at least one external proposal for additional funding, where practical and implicit, within one year of the acceptance of this award;
- will develop significant connections across traditional academic disciplines on and off campus;
- will result in artistic products and performance activities that will increase the national and international recognition and stature of FSU.
- The AHPEG program provides funding up to $20,000.
- The CRC has a high regard for cost sharing, future possibilities for leverage, multi-disciplinary collaboration within FSU, and innovative uses of proposed technology.
- AHPEG grant funds can only be used to support research and creative activity.
- Capital Outlay (over $5,000) equipment purchases are not encouraged; however, any equipment purchased on the grant generally will stay with the department of the PI that wrote the grant. PIs are encouraged to make their equipment available to others on campus when appropriate.
- The CRC will support a stipend for a student hired on an AHPEG grant; AHPEG grants do not support tuition or matriculation fees.
- AHPEG grants do not support faculty salary.
- Participation is open to all full-time, active-status FSU faculty in the arts and humanities who are eligible to apply for CRC funding.
- Visiting professors, whose only reason for being labeled "visiting" is the expectation that they shortly will attain permanent residency status, are eligible to apply for this award.
- Two-year hiatus: For example, Principal Investigators (PI) and Co-Investigators (Co-PIs) who received AHPEG funding in the academic year 2015 – 2016 are not eligible for consideration for the 2016 – 2017 nor the 2017 – 2018 competition.
- PIs with well-recognized, well-funded research or creative activity on the proposal topic are discouraged from submitting a proposal to this program.
- It is the applicant's responsibility to plan, direct, and execute the proposed project. Each application must indicate a single PI as the primary contact person.
- Generally, PIs will not be awarded more than one CRC grant during an academic year. Eligible applicants who have received an award from a CRC program during this academic year remain eligible to request funding from the Funding Agency Travel (FAT) grant and the Equipment and Infrastructure Enhancement Grant (EIEG) programs.
- Only one proposal per PI or Co-PI may be submitted to the AHPEG program per competition round; a Co-PI may not submit an application as a PI within the same competition round.
- Students and post-docs are not eligible to be a PI or Co-PI on CRC grants.
- FAMU faculty members are not eligible to receive funding from the CRC; any applications submitted to the CRC by FAMU Engineering faculty may be eligible for funding by the Dean of Engineering at the Dean's discretion.
- Application Deadline: February 1, 2018, 4:59 pm
- Award Notification: April 2018
- Award Period Begins: ~ May 1, 2018
*NOTE: If you would like your proposal to be reviewed for technical errors, you must submit it seven business days before the program deadline for a pre-review by the CRC Coordinator; the pre-review will ensure that the proposal follows the program guidelines, the budget is accurate, required documents are incorporated, etc. Please note the following:
- In order for your proposal to count as having been submitted in time for this pre-review, your application must have the "Pending Technical Review" status, which means you have obtained all required Chair and Dean approvals prior to the opening of the seven day window. Until your proposal has all these approvals, it will not be considered ready for a technical review.
- If your proposal is submitted after the opening of the seven business day window, there is no guarantee that it will be pre-reviewed. Thus, choosing to submit after the opening of the seven day window leaves you at risk, as any technical errors, no matter how minor they may seem, will render your proposal ineligible. However, if you meet the seven day pre-review deadline and make the required corrections, as per instructions, by the final program deadline, your proposal will not be rejected on technical grounds.
- Your proposal's accuracy is your responsibility, and not that of the CRC. The CRC will not make corrections, and revisions cannot be accepted after the deadline.
- The proposal must be written in clear, concise language so that reviewers from any discipline will be able to understand; field-specific jargon and acronyms are discouraged unless they are plainly defined within the proposal text.
- Proposals with incomplete required fields will not be able to submit until all required fields are completed; any fields left incomplete will result in the proposal being disqualified from competition.
- Applications that do not adhere to the RFP instructions will be ineligible for funding.
- Go to Section H. Proposal Submission Process for instructions on how to apply.
- The following sections must be completed in your proposal application:
-- PROPOSAL TRANSMITTAL --
For CRC submissions, this document is now a part of the electronic submissions application. All applicants will now complete these sections directly within the CRC program application.
Once the application is submitted, the Directors, Chairs, and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission. Please provide sufficient time for electronic approvals prior to the program deadline. It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline. Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications. Submissions that lack the necessary approvals within the provided time will not be accepted.
If you need assistance with completing any of these forms and want a staff member from your department to assist you, you can grant access to a staff member by adding a “proposal contact” to your application.
-- ABSTRACT --
This section is completed within the electronic CRC program application. Your abstract cannot exceed 250 words.
-- CURRICULUM VITAE (Word Doc) --
The CV form in the link above is the preferred form for this requirement. If you choose to not use this specific form, your CV must contain the same information: Education from baccalaureate-level forward including Institution, Degree, Field of Study, and Completion Date; Previous Positions; Publications related to the proposal; and Research Support including completed and ongoing grants related to the proposal. You may also include other data pertinent to the research or activity proposed. Regardless of which form you use, the CV must be no longer than 2 pages at no less than 11 point font. All CVs must be submitted in PDF format.
The PI must list the names and department affiliations of each Co-PI in the proposal text and provide a vitae which meets the same requirements stated above for each Co-PI. To view CV examples, please click on the subject area that is closest to your field of research: Arts, Engineering, Humanities and STEM.
-- PAST, CURRENT, & PENDING GRANTS --
This section is completed within the electronic CRC program application. List all internal and external grants you have received in the past 5 years, as well as pending external grant proposals. Concurrent submission to other agencies will not cause prejudice in the review of your proposal. If you have received previous CRC funding, explain in the comments section of the award the outcomes of that funding, including research and creative results, and any external awards won as a result.
-- BUDGET --
This section is completed within the electronic CRC program application. The maximum award amount is $20,000. Use the tips below as a guide for your specific budget items:
- Award funds may be used to support a stipend for a student hired on the proposed project, but may not be used to pay for student tuition or matriculation fees. If awarded funds are used for a student stipend, the required fringe benefits and tax considerations must be included in the total requested amount, which cannot exceed $20,000.
- Fringe benefits rates are available here.
- Computers, computer devices, or similar purchases are not encouraged, but can be considered, subject to PI's full justification and CRC approval.
- Equipment purchases (Capital Outlay over $5,000) are strongly discouraged under this program. However, if you believe an equipment purchase to be essential to this proposal, you must include in the Proposal Text a detailed and verifiable explanation to support your request. PIs are encouraged to make their equipment available to others on campus when appropriate.
- Faculty salary is not allowed in this program.
IMPORTANT NOTE: CRC grants are awarded in part based on the appropriateness and feasibility of the proposed budgets. Approved budgets must be followed as proposed/awarded, unless a budget amendment request is approved in advance by the chair of the CRC. A variance of up to 10% in any category will be tolerated in the absence of a budget amendment, but any unapproved expenditures beyond this limit will result in the grant being frozen until the overage is refunded to the grant. The same applies to any unapproved expenditures that fall outside a grant's budgetary categories. In addition, no further CRC grant proposals will be accepted from applicants (as PI or Co-PI) on any grant that is out of budgetary compliance until the situation is rectified.
-- PROPOSAL TEXT (Word Doc) --
The Proposal Text cannot exceed 8 pages (not including references and appendices). If you do not have information to submit for a given section, enter None or N/A. Only a PDF version of your proposal will be accepted. Below are the required sub-sections for the Proposal Text.
- Project / Issue and Goals: Provide a summary of the research or creative activity proposed.
- Research Methods / Creative Activities: Write a description of your proposed project, including scientific or creative objectives, data or materials to be used, methods of analysis, or performance of the project. Project should be clearly understandable and jargon should be avoided.
- Significance of Intended Outcomes: Describe the basis for the evaluation of results and/or conclusions and the importance or significance of the contribution of your project to the field.
- Anticipated External Funding: It is expected that this support of research or creative activity will lead to your submission of proposals to external grant agencies, institutions, or other funding sources for the further support of your proposed research or performance area. Describe how you plan to pursue additional external funding support. Provide information regarding the anticipated outside funding sources to support any follow-up activity, including, whenever possible, specific programs, amount of money available in those programs, and other pertinent details. Address the question of how this award will enhance the prospects of external funding and plans for submitting proposals to agencies, foundations, etc.
- Schedule of Project Activities: Provide a statement indicating the amount of progress anticipated during the grant period and the intended schedule for completion of the plan (including start and completion dates), publication, performance, etc.
- Budget: Provide a detailed and clear budget explanation. The information should mirror the items you will be placing in the budget section, but should be significantly more detailed. The description should be narrative in nature and should include quantifiable financial information. If you are including cost share in your proposal, be sure to include the detailed budget description for that portion of the costs as well. If travel is included in the budget, specific projected travel dates and locations must be given.
- Departmental/College Support: Describe any additional support the PI will receive from the department and/or college. This special or non-routine support may include, but is not limited to, release time from teaching load, graduate student costs, rehearsal or performance space, lab space, and/or technical assistance.
- Professional Obligations: List any professional obligations the PI has during the award period.
- List of Letters of Financial Support: If any letters or documents will attest to financial support they must be included in the Appendix and listed here. Documents certifying the agreement between a PI and any entity pledging cash, in-kind support, research, or other activity on behalf of the proposal must be documented. Documentation may take any number of forms, including a FSU Cost Sharing Commitment Form, email correspondence, a contract, or a letter of support on letterhead of a commercial entity proffering in-kind services in lieu of cash.
Documentation is required in such examples as symposium sponsorship, cash contributions by an academic department, research assistance by academic or non-academic personnel, or professional services by non-FSU entities. In short, any person, department, business, or non-profit entity cited in the grant as assisting the PI financially must complete the FSU Cost Sharing Commitment Form. Also, those funds must be detailed in the Proposal Transmittal (Section 6. Budget). Additional documentation may be needed. Please contact the Program Coordinator for questions regarding financial support or cost-sharing documents.
- References & Appendices: Include a references list, if applicable. References, if any, will be placed in this section or, if extremely long and detailed, the CRC encourages the PI to create a website for reviewers to learn more about the project and to provide the link here. Include appendices as needed up to 8 pages total. If your project has already received approvals for Human Subjects or Animal Subjects use, you may include your approval letters in this section as well.
- Research activities requiring compliance review and approvals (human or animal subjects, DNA, RNA, hazardous materials, or marine lab facilities for example) require the completion and submission of forms to the appropriate FSU department or group. You must seek and receive approval before such research is attempted and before any funds can be released, if awarded. See Human Subjects, Animal Care and Use Committee, Environmental Health & Safety, or Research Compliance for other compliance requirements that may apply to your research or performance plan.
- You may pre-apply for human subjects or animal use approval prior to funding notifications. While not required in advance, having prior approval will prevent delays in receiving grant funds, if awarded.
- If you have already received approval for proposal-related certifications, you may include the approval paperwork in the appendices of your proposal text.
- Go to CRC Submissions Portal.
- Login using your FSU username and password.
- Start a new proposal by selecting one of the CRC programs listed under the apply tab. Complete all the sections and upload each of the required elements.
- You will have the ability to submit/save your proposal elements and update/edit them until the posted deadline for the program.
- Proposals with incomplete required fields will not be able to submit for Chair/Dean approval until all required fields are completed. Minor changes can still be made to the proposal after it has been submitted for Chair/ Dean approval.
- Once the application is submitted, the Directors, Chairs, and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission. Please provide sufficient time for electronic approvals prior to the program deadline. It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline. Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications. Submissions that lack the necessary approvals within the provided time will not be accepted.
- Reviewers will use these review guidelines for scoring the proposal. In addition, reviewers will take note of the proposals submitted by the PI as a result of previously-awarded CRC funds.
- Each reviewer will provide “blind” electronic feedback, not just a numeric score, which will be shared with the PI and his/her Co-PIs, if applicable. Reviewer identification will not be released to the PI.
- The CRC makes final funding decisions based on the funding allocated to the program, the number of proposals received, and merit scores of each proposal.
- CRC grant funds can only be used to support research and creative activity.
- Capital outlay (over $5,000) equipment purchases are discouraged. Generally, any equipment purchased on the grant will stay with the lab/PI that wrote the grant or with his/her department. PIs are encouraged to make their equipment available to others on campus when appropriate.
- Computers, computer devices, or similar purchases are not encouraged. However, they can be considered, subject to PI's full justification and CRC approval.
- This CRC grant may support a stipend for a student hired on a grant; matriculation and tuition fees cannot be paid for with AHPEG grant funds.
- AHPEG grants do not support faculty salary.
- AHPEG grants do not support student travel to conferences.
- The CRC approved the project budget as submitted with the proposal. Budget deviations greater than 10% per budget line item (cumulatively) require the prior written approval of the CRC. Budget revisions should be requested via a Budget Amendment Form. The Budget Amendment form, which can be downloaded from the Forms Portal, must be electronically signed by the PI and submitted via the CRC No Cost Extension and Budget Amendment Submission page. An example of a completed Budget Amendment form is available here. If the budget revision is approved by the CRC (limit 2 per award), the OMNI Project Budget will be modified to reflect the newly-approved categorical amounts. Budget amendment requests must be approved before any changes can occur. You may not submit an amendment request after the fact, and all budget amendment requests must be submitted no less than 30 days prior to the award expiration date.
- The CRC approved the scope of work as submitted with the proposal. The written approval of the CRC is required prior to implementing any change to the scope of work. Actions likely to be considered a change of scope include, but are not limited to, the following:
- Change in the goals or specific aims approved at the time of the award;
- Any change from the approved use of animals or human subjects;
- Shifting the emphasis of the research from one area or another; or
- Transferring the performance of substantive programmatic work to a third party by contract or any other means.
- Budget or scope of work violations may result in loss of CRC funding eligibility for multiple years.
- The CRC reserves the right to withdraw remaining funds from a project if unauthorized spending occurs, and may also require misspent funds to be repaid by the PI/Department.
- No cost extensions (limit 1 per award) require the prior approval of the CRC. Any request and justification for a no-cost extension should be submitted to the No Cost Extension and Budget Amendment Submission page no less than 30 days prior to the award expiration date. The CRC will consider your request and will advise you of the outcome electronically. It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
- Faculty members who receive CRC funds during a sabbatical will be asked to repay those funds if they leave the university during the year following the award.
- Grant account closeout will automatically occur within 60 days following the award period end date.
- No-cost extensions require the prior approval of the CRC (limit 1 extension per award). Any request and justification for a no-cost extension should be submitted to the No-Cost Extension and Budget Amendment Submission page no less than 30 days prior to the award expiration date. The CRC will consider your request and will advise you of the outcome electronically. It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
- PIs who later find that they have funding from another source for similar or the same support are requested to decline acceptance of this AHPEG award so that funds can be redirected to provide support for other applicants who would otherwise go unfunded.
- In the event that a PI leaves the University, involuntarily or voluntarily, prior to the end of the award period, the awardee’s Dean or Department Chair has the responsibility of notifying the CRC Program Coordinator and returning the award amount to the CRC.
- Faculty members who receive CRC funds during a sabbatical will be asked to repay those funds if they leave the university during the year following the award.