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SGP Program: Request for Proposals

The purpose of the Small Grants Program (SGP) is to provide a source of funding to assist faculty with the completion of a project, or some phase of a project, for which other funding sources are not available.

  • The maximum amount of funding for the SGP is $3,000.
  • Faculty salary is not allowed under this program.
  • SGP funds can be used only to support research and creative activity, which may include student stipends, project-related travel, production of project-related materials, photocopying, and other project-related expenses.
  • Participation is open to all FSU faculty who are eligible to apply for CRC funding. 
  • Visiting professors, whose only reason for being labeled “visiting” is the expectation that they shortly will attain permanent residency status, are eligible to apply for CRC awards.
  • Two-year hiatus:  For example, Principal Investigators (PI) and Co-Investigators (Co-PI) who received SGP funding in the academic year 2014 – 2015 are not eligible for consideration for the 2015 – 2016 nor the 2016 – 2017 competition.
  • Generally, PIs will not be awarded more than one CRC grant during an academic year.  Eligible applicants, who have received an award from a CRC program during this academic year remain eligible to request funding the Funding Agency Travel (FAT) and the Equipment and Infrastructure Enhancement Grant (EIEG) programs.
  • Only one application per PI may be submitted per competition round.
  • Students and post-docs are not eligible to be a Co-PI on CRC grants.
  • FAMU faculty members are not eligible to receive funding from the CRC; any applications submitted to the CRC by FAMU Engineering faculty may be eligible for funding by the Dean of Engineering at the Dean's discretion.
  • Fall 2016 Round
    • Application Deadline: October 4, 2016 11:59 p.m.
    • Award notification: December 2016
    • Award Period: January 1, 2017 – June 30, 2017
  • Spring 2017 Round
    • Application Deadline: March 7, 2017, 4:59 p.m.
    • Award notification: April 2017
    • Award Period: July 1, 2017 – December 31, 2017

*NOTE:  If you would like your proposal to be reviewed for technical errors, you may submit it seven days before the program deadline (i.e. by 4:59 pm on 'the date of the deadline minus 7') for a pre-review by the CRC Coordinator to ensure that it follows the program guidelines, the budget is accurate, required documents are incorporated, etc.  Please note the following:

  1. In order for your proposal to count as having been submitted in time for this pre-review, your application must have the "Pending Technical Review" status, which means you have obtained all required Chair and Dean approvals prior to the opening of the seven day window.  Until your proposal has all these approvals, it will not be considered ready for a technical review.
  2. If your proposal is submitted after the opening of the seven day window, there is no guarantee that it will be pre-reviewed. Thus, choosing to submit after the opening of the seven day window leaves you at risk, as any technical errors, no matter how minor they may seem, will render your proposal ineligible.  However, if you meet the seven day pre-review deadline and make any required corrections, as per instructions, by the final program deadline, your proposal will not be rejected on technical grounds.
  3. Your proposal's accuracy is your responsibility, and not that of the CRC.  The CRC will not make corrections, and revisions cannot be accepted after the deadline.
Program Deadline CRC 7-day Technical Review Deadline
Monday the previous Monday at 4:59 pm
Tuesday the previous Tuesday at 4:59 pm
Wednesday the previous Wednesday at 4:59 pm
Thursday the previous Thursday at 4:59 pm
Friday the previous Friday at 4:59 pm
  • The proposal must be written in a clear, concise language so that reviewers from any discipline will be able to understand.
  • Proposals with incomplete required fields will not be able to submit until all required fields are completed.
  • Applications that do not adhere to the RFP instructions will be ineligible for funding.
  • Go to Section H. Proposal Submission Process for instructions on how to apply.
  • The following sections must be completed in your proposal application:

Proposal Transmittal

For CRC submissions, this document is a part of the electronic submissions application.  All applicants will complete this section directly within the CRC program applicationOnce the application is submitted, the Directors, Chairs, and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission.  Please provide sufficient time for electronic approvals prior to the program deadline.  It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline.  Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications.  Submissions that lack the necessary approvals within the provided time will not be accepted.

If you need assistance with completing any of these forms and want a staff member from your department to assist you, you can grant access to a staff member by adding a “proposal contact” to your application.

Abstract

This section is completed within the electronic CRC program application.  Your abstract should not exceed 250 words.

Curriculum Vitae  (Word Doc)

Use this 2-page form to indicate the PI’s history of employment, publications, grants and awards (including any FSU awards), and other data pertinent only to the research or activity proposed in this submission.  Please follow the Curriculum Vitae Instructions.  The PI must list the names and department affiliations of each Co-PI in the proposal text and provide a vitae for each Co-PI.  Only PDF versions of the Curriculum Vitae will be accepted.  To view CV examples, please click on the subject area that is closest to your field of research:  Arts, Engineering, Humanities and STEM.

Past, Current, & Pending Grants

This section is completed within the electronic CRC program application.  (Note:  All applicants have the option to attach their past, current, & pending grants within their CRC profile.)

List all internal and external grants you have received in the past 5 years, as well as pending external grant proposals.  Concurrent submission to other agencies will not cause prejudice in the review of your proposal.  If you have received previous CRC funding, explain in the comments section of the award the outcomes of that funding, including research and creative results and any external awards won as a result.

Budget

This section is completed within the electronic CRC program application.

Use the below items as a guide for your specific budget items:

  • Maximum award amount is $3,000.
  • Award funds may be used to support a stipend for a student hired on the proposed project, but may not be used to pay for a student tuition or matriculation fees.  If awarded funds are used for a student stipend, the required fringe benefits and tax considerations must be included in the total requested amount, which cannot exceed $3,000.
  • Fringe benefits rates are available here.
  • Award funds may be used for such expenses as project-related travel, photocopying, and like costs necessary to perform the proposed project, as well as the production of a recording, manuscript, or body of work in order to attract external arts and humanities underwriting.
  • Computers, computer devices, or similar purchases are not encouraged, but can be considered, subject to PI's full justification and CRC approval. If you believe a computer device purchase to be essential to this proposal, you must include in the Proposal Text a detailed and verifiable explanation to support your request.

Proposal Text (Word doc)

The proposal text cannot exceed 8 pages (not including references and appendices).  If you do not have information to submit for a given section, enter N/A.  Only a PDF version of your proposal will be accepted. Below are the required sub-sections for the Proposal Text.

  1. Project/Issue and Goals  
    • Describe the project/issue your proposal will address.
    • Briefly describe the goals/objectives of the project.
  2. Research methods/creative activities
    Describe the research methods/creative activities that will be undertaken.
  3. Significance of intended outcomes
    Describe the significance/importance of the intended project outcomes.
  4. Anticipated external funding        
    • Describe how the proposed research or creative activity will enhance the prospects for future external funding.  (Note: A s compared to several of the other CRC grant programs, there will be less emphasis in the SGP review process on the eventual acquisition of external funding.  However, this does not totally remove the need for external funding consideration.)
    • List anticipated outside funding sources to support follow-up activity, including specific grant programs, the goals of those programs, and the amount of funding available.
    • List the approximate date(s) by which you intend to request external funding from one or more of the funding sources you identified.
  5. Schedule of project activities
    • Indicate the time period during which each of the major project activities will begin and end, including publication and/or performance plans.
    • If appropriate, briefly describe the related research and/or creative activities that will take place before and after the grant period.
  6. Budget
    Provide a detailed and clear budget explanation.  The information should mirror the items you will be placing in the budget section, but should be significantly more detailed.  The description should be narrative in nature and should include quantifiable financial information.
  7. Departmental/College support
    Describe any additional support the PI will receive from the department and/or college. This special or non-routine support may include, but is not limited to, release time from teaching load, graduate student costs, rehearsal or performance space, lab space, and/or technical assistance.
  8. Professional Obligations
    List any professional obligations the PI has for the award period.
  9. References
    Include a references list, if applicable.  References do not count as Proposal Text pages.
  10. Appendices
    Include appendices as needed, including approval forms and other supplementary materials pertinent to your request.  Please be considerate of reviewers’ time and file space; avoid excessive appendices.  
  • Research activities requiring compliance review and approvals (human or animal subjects, DNA, RNA, hazardous materials, or marine lab facilities for example) require the completion and submission of forms to the appropriate FSU department or group.  You must seek and receive approval before such research is attempted and before any funds can be released, if awarded.  See Human Subjects, Animal Care and Use Committee, Environmental Health & Safety, or Research Compliance for other compliance requirements that may apply to your research or performance plan.
  • You may pre-apply for human subjects or animal use approval prior to funding notifications. While not required in advance, having prior approval will prevent delays in receiving grant funds, if awarded.
  • Go to the CRC Submissions Portal.
  • Login using your FSU username and password.
  • Start a new proposal by selecting one of the CRC programs listed under the apply tab. Complete all the sections and upload each of the required elements.  (Note:  You will have the ability to submit/save your proposal elements and update/edit them until the posted deadline for the program.)
  • Proposals with incomplete required fields will not be able to submit until all required fields are completed.
  • Once the application is submitted, the Directors, Chairs, and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission. Please provide sufficient time for electronic approvals prior to the program deadline.  It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline. Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications. Submissions that lack the necessary approvals within the provided time will not be accepted.
  • Reviewers will use these review guidelines for scoring the proposal.
  • Each reviewer will provide “blind” electronic feedback, not just a numeric score, which will be shared with the PI and his/her department Chair and Dean.  Reviewer identification will not be released to the PI.
  • The CRC makes final funding decisions based on the funding allocated to the program, the number of proposals received, and merit scores of each proposal.
  • CRC grant funds can only be used to support research and creative activity.
  • Computers, computer devices, or similar purchases are not encouraged, but can be considered, subject to PI full justification and CRC approval. If you believe a computer device purchase to be essential to this proposal, you must include in the Proposal Text a detailed and verifiable explanation to support your request.
  • The CRC will support a stipend for a student hired on a SGP grant: stipend only.
  • SGP grants do not support tuition or matriculation fees in its awards.
  • Award funds may also be used for such expenses as project-related travel or production of a recording, manuscript, or body of work in order to attract external arts and humanities underwriting.
  • The Small Grants program does not support faculty salary.
  • The CRC approved the project budget as submitted with the proposal.  Budget deviations greater than 10% per budget line item (cumulatively) require the prior written approval of the CRC.  Budget revisions should be requested via a Budget Amendment Form.  The Budget Amendment form, which can be downloaded from the Forms Portal, must be electronically signed by the PI and submitted to the CRC No Cost Extension and Budget Amendment Submission page.  An example of a completed Budget Amendment form is available here.  If the budget revision is approved by the CRC, the OMNI Project Budget will be modified to reflect the newly-approved categorical amounts.  Budget amendment requests must be approved before any changes can occur. You may not submit an amendment request after the fact, and all budget amendment requests must be submitted no less than thirty days prior to the award expiration date.
  • The CRC approved the scope of work as submitted with the proposal.  The written approval of the CRC is required prior to implementing any change to the scope of work.  Actions likely to be considered a change of scope include, but are not limited to, the following:
    • Change in the goals or specific aims approved at the time of the award
    • Any change from the approved use of animals or human subjects
    • Shifting the emphasis of the research from one area or another
    • Transferring the performance of substantive programmatic work to a third party by contract or any other means.
  • Budget or scope of work violations may result in loss of CRC funding eligibility for multiple years.
  • No cost extensions require the prior approval of the CRC.  Any request and justification for a no cost extension should be submitted to the No Cost Extension and Budget Amendment Submission page no less than thirty days prior to the award expiration date.  The CRC will consider your request and will advise you of the outcome electronically.  It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
  • Grant account close-out will automatically occur within 60 days following the award period end date.
  • No cost extensions require the prior approval of the CRC.  Any request and justification for a no cost extension should be submitted to the No Cost Extension and Budget Amendment Submission page no less than thirty days prior to the award expiration date.  The CRC will consider your request and will advise you of the outcome electronically.  It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
  • PIs who later find that they have funding from another source for similar or the same support are requested to decline acceptance of this award so that funds can be redirected to provide support for other applicants who would otherwise go unfunded.
  • In the event that a PI leaves the University, involuntarily or voluntarily, prior to the end of the award period, the awardee’s Dean or department Chair has the responsibility of notifying the CRC Program Coordinator and returning the award amount to the CRC.

Contact Us

Grace C. Adkison
Council on Research and Creativity Coordinator

2022 Westcott North Annex
Tallahassee, FL 32306-1330
Ph: (850) 645-5751
Fax: (850) 645-0108
gadkison@fsu.edu