Skip to main content

Proposal Services List

Not sure where to start? Check out our Proposal Development Packages!

Note: The following services are provided by the Office of Research Development, a unit of the Office of Research at Florida State University. ORD is not a component of Sponsored Research Administration or the FSU Research Foundation (co-equal parts of the Office of Research), the FSU Foundation, or University Business Administration. ORD compliments but does not replace SRA, FSURF, and/or Department-/College-based grants support staff. We also do not hold final responsibility for proposal content, nor do we approve proposal submission. For more information about the roles and responsibilities in the proposal development process, please see the Research Administration Manual.

Planning Services

Proposal Strategy

Commission and evaluate competitive intelligence reports to understand why the funding opportunity exists, what the sponsor really wants, and who the competition might be. Develop theme statements that connect features with benefits and highlight the areas where your team is uniquely capable of achieving the sponsors goals.

Solicitation Checklist

ORD will “shred” the funding opportunity solicitation and sponsor guidelines pulling out each unique component of the proposal narrative, budget, and supporting documentation to develop a checklist of all necessary proposal components.

Proposal Outline

Our team re-phrases the funding opportunity checklist into clear and concise instructions, producing a shell document that includes all required headings and sections along with a recommended narrative outline that ensures compliance, responds to evaluation criteria, and maximizes efficiency. 

Timelines and Deliverables

In consultation with the PI and proposal team, ORD works backward from the sponsor due date to develop timeline that includes all necessary proposal tasks while considering external factors like teaching responsibilities, travel, and holidays.  

For team proposals, we also ensure that everyone knows their responsibilities, deliverables, and deadlines, and that all proposal elements are assigned and accounted for.   

Proposal Management Plan 

ORD combines the funding opportunity checklist, proposal outline, timeline, and team assignments and develops a risk management plan and a communications plan, all of which form a comprehensive proposal management plan. 

Kickoff Meeting

ORD organizes and facilitates a proposal kickoff meeting with all proposal team members, providing an opportunity to answer questions, clarify assignments, and launch the proposal development effort.

Production Services

Collaboration and Project Management  

ORD creates and maintains an online collaboration and project management system utilizing Microsoft Teams and including the Proposal Management Plan, and associated attachments. We also transfer the timeline and team assignments into Planner, allowing for an at-a-glance view of all assignments, deliverables, and deadlines, as well as automatic reminders of responsibilities. 

Content and  Documents Management

Based upon the needs of the proposal and the proposal team, ORD takes an active role in writing, finding, or revising proposal content and supporting documentation. We also manage the collection of information and supporting documents from proposal team members (especially those outside of FSU) and revise them according to solicitation and funding agency guidelines. 

Graphics and Multi-media Support 

Through partnership with the MagLab Web Applications group, ORD provides support for web applications, 3D printing, and proposal graphics. We also provide support for proposals that require multi-media components such as web pages and video pitches. 

Budget Development

In certain circumstances, ORD provides proposal budget and budget justification development services. This service is limited to researchers in departments that do not have in-house budget or grants compliance staff and is negotiated on a case-by-case basis.  

Proofing Services


ORD provides both copy editing and non-scientific content editing services for external grant proposals. Copy editing involves revising written material to improve readability and fitness, as well as ensuring that text is free of grammatical and obvious factual errorsContent editing goes beyond copy editing to also evaluate the general conceptual intent, content, organization, and writing style of the text in consideration of the funding opportunity requirements.  

Our editors require at least one-week turnaround time for copy editing, and two weeks for content editing. We can also work with you throughout the proposal writing process by reviewing one section at a time as they are written. 

ORD editing services are limited to proposals that are routed through the Sponsored Research Administration or the FSU Research Foundation. We do not currently provide editing for manuscripts, books, or other scholarly works. 

Mock Peer Reviews 

Mock reviews (sometimes called “Red Teams”) are pre-submission review panels that follow the sponsor’s proposal review format and use the funding opportunity’s evaluation criteria. Mock reviews provide constructive comments, and a realistic estimate of the proposal’s competitiveness. All mock reviews are conducted by FSU faculty, and are considered confidential. 

Final Preparation and Hand-off

In cooperation with the PI and department/college staff, ORD will facilitate the preparation proposals in RAMP and in sponsor submission systems prior to the hand-off to Sponsored Research Administration or the FSU Research Foundation for final review and submission. This service is generally limited to instances in which ORD has played an active role in the entire proposal development process and is not provided on-demand. ORD does not take the place of SRA or FSURF, nor are we responsible or accountable for ensuring proposal compliance with FSU, sponsor, or funding opportunity requirements.