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EIEG Program: Request for Proposals

The Equipment and Infrastructure Enhancement Grant (EIEG) program provides funding for new equipment or infrastructure enhancements (such as upgrades to existing equipment, data sets, and data or tracking systems) that cannot be obtained through other internal and external funding channels.  The goal of this program is twofold - to provide the needed equipment for FSU's campus community, and to increase the number of multidisciplinary FSU alliances for research and creative activity.

NEW! As a test pilot in the 2017-2018 year, the CRC will also be accepting EIEG applications to refresh existing equipment or pay service contracts on existing interdisciplinary equipment.

  • The average award amount for the EIEG program is $40,000.  Proposals with significantly higher proposed award amounts are allowed, but their research necessity must be especially justified.
  • The award only provides funding for equipment that supports multidisciplinary FSU alliances involving research and creative activity.
  • EIEG grants do not support salary of any kind.
  • Departmental or other sources of cost sharing are strongly encouraged.
  • This program does not support project-related expenses including installation, operation, repairs, maintenance, or replacement of this equipment or tool.
  • Equipment purchased with EIEG funds must be housed in an FSU campus facility.
  • NEW! As a test pilot in the 2017-2018 year, EIEG applications to refresh existing equipment or pay service contracts on existing interdisciplinary equipment will be allowed.
  • Participation is open to all full time, active-status FSU faculty who are eligible to apply for CRC funding.  
  • Visiting professors, whose only reason for being labeled “visiting” is the expectation that they shortly will attain permanent residency status, are eligible to apply for this award.
  • Faculty, or others eligible as stated above, who have received awards from other CRC programs during this academic year remain eligible to receive funding from this program.
  • Only one proposal per PI may be submitted to this program per competition round.  However, an investigator may be listed as a Co-PI on additional proposals per round.
  • Proposal submissions must include more than one investigator and involve multiple departments or centers.
  • Students and post-docs are not eligible to be a PI or Co-PI on CRC grants.
  • FAMU faculty members are not eligible to receive funding from the CRC; any applications submitted to the CRC by FAMU Engineering faculty may be eligible for funding by the Dean of Engineering at the Dean's discretion.
  • Fall 2017 Round
    • Application Deadline: September 28, 2017, 4:59 pm
    • Award Notification: December 2017
    • Award Period: January 8, 2018 - January 7, 2019
  • Spring 2018 Round
    • Application Deadline: February 1, 2018, 4:59 pm
    • Award Notification: April 2018
    • Award Period: May 14, 2018 - May 13, 2019

*NOTE: If you would like your proposal to be reviewed for technical errors, you must submit it seven business days before the program deadline for a pre-review by the CRC Coordinator; the pre-review will ensure that the proposal follows the program guidelines, the budget is accurate, required documents are incorporated, etc.  Please note the following:

  1. In order for your proposal to count as having been submitted in time for this pre-review, your application must have the "Pending Technical Review" status, which means you have obtained all required Chair and Dean approvals prior to the opening of the seven day window.  Until your proposal has all these approvals, it will not be considered ready for a technical review.
  2. If your proposal is submitted after the opening of the seven business day window, there is no guarantee that it will be pre-reviewed.  Thus, choosing to submit after the opening of the seven day window leaves you at risk, as any technical errors, no matter how minor they may seem, will render your proposal ineligible.  However, if you meet the seven day pre-review deadline and make the required corrections, as per instructions, by the final program deadline, your proposal will not be rejected on technical grounds.
  3. Your proposal's accuracy is your responsibility, and not that of the CRC.  The CRC will not make corrections, and revisions cannot be accepted after the deadline.
  • The proposal must be written in clear, concise language so that reviewers from any discipline will be able to understand; field-specific jargon and acronyms are discouraged unless they are plainly defined within the proposal text; any fields left incomplete will result in the proposal being disqualified from competition.
  • Applications that do not adhere to the RFP instructions will be ineligible for funding.
  • Go to Section H. Proposal Submission Process for instructions on how to apply.
  • The following sections must be completed in your proposal application:

-- PROPOSAL TRANSMITTAL --

For CRC submissions, this document is a part of the electronic submissions application.  All applicants will complete this section directly within the CRC program application

Once the application is submitted, the Directors/Chairs and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission.  Please provide sufficient time for electronic approvals prior to the program deadline.  It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline.  Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications.  Submissions that lack the necessary approvals within the provided time will not be accepted.

If you need assistance with completing any of these forms and want a staff member from your department to assist you, you can grant access to a staff member by adding a “proposal contact” to your application.

-- ABSTRACT --

This section is completed within the electronic CRC program application.  Your abstract cannot exceed 250 words.

-- CURRICULUM VITAE (Word Doc) --

The CV form in the link above is the preferred form for this requirement.  If you choose to not use this specific form, your CV must contain the same information: Education from baccalaureate-level forward including Institution, Degree, Field of Study, and Completion Date; Previous Positions; Publications related to the proposal; and Research Support including completed and ongoing grants related to the proposal.  You may also include other data pertinent to the research or activity proposed.  Regardless of which form you use, the CV must be no longer than 2 pages at no less than 11 point font.  All CVs must be submitted in PDF format.

The PI must list the names and department affiliations of each Co-PI in the proposal text and provide a vitae for each Co-PI.  Only PDF versions of the Curriculum Vitae will be accepted.  To view CV examples, please click on the subject area that is closest to your field of research: Arts, Engineering, Humanities and STEM.

-- PAST, CURRENT, & PENDING GRANTS --

This section is completed within the electronic CRC program application.  List all internal and external grants you have received in the past 5 years, as well as pending external grant proposals.  Concurrent submission to other agencies will not cause prejudice in the review of your proposal.  If you have received previous CRC funding, explain in the comments section of the award the outcomes of that funding, including research and creative results, and any external awards won as a result.

-- BUDGET --

This section is completed within the electronic CRC program application.  For the EIEG program, please enter the proposed amount of funding in the Equipment Section of the budget form.  Salary is not allowed in this program.

IMPORTANT NOTE:  CRC grants are awarded in part based on the appropriateness and feasibility of the proposed budgets.  Approved budgets must be followed as proposed/awarded, unless a budget amendment request is approved in advance by the chair of the CRC.  A variance of up to 10% in any category will be tolerated in the absence of a budget amendment, but any unapproved expenditures beyond this limit will result in the grant being frozen until the overage is refunded to the grant.  The same applies to any unapproved expenditures that fall outside a grant's budgetary categories.  In addition, no further CRC grant proposals will be accepted from applicants (as PI or Co-PI) on any grant that is out of budgetary compliance until the situation is rectified.

-- PROPOSAL TEXT (Word Doc) --

The Proposal Text cannot exceed 8 pages (not including references and appendices).  If you do not have information to submit for a given section, enter None or N/A.  Only a PDF version of your proposal will be accepted.  Below are the required sub-sections for the Proposal Text.

1. Project/Issue and Goals:  Describe the project/issue your equipment or infrastructure enhancement, or service contract, will address.  Briefly describe the goals of that project.

2. Research Methods/Creative Activities:  Describe how this equipment or infrastructure enhancement will increase the research/creative capacity of the faculty.  Identify the multidisciplinary users across FSU’s campus (departments, programs, and/or individuals), in addition to other potential university users and beneficiaries.  Provide usage details for each researcher involved.

3. Broader Impacts:  Describe this equipment/infrastructure enhancement’s or service contract's direct contribution to a new tangible public benefit, beyond its research goals.

4. Funding Information:  Describe why this equipment/tool or service contract has not been funded from other sources.  If applicable, provide a detailed description of this equipment or tool’s eligibility for external matching; include the sponsor, status of application, and probability of assessment of receiving such funding.  Describe the departmental and college support for the acquisition and identify cost sharing amounts that will be contributed, if any.

5. Budget:  Provide a quotation from the vendor detailing the cost of this equipment or infrastructure enhancement.  For service contracts, provide a detailed description of services covered by the vendor.  If cost sharing for the equipment or service contract is available, please provide more details in this section.  Also, complete the FSU Cost Sharing Commitment Form and include it in the Appendix of the Proposal Text Form.  NOTE:  If you intend to submit a proposal for a refresh of or service contract for existing equipment, you must include an explanation for why these charges are not on auxiliary budget.

6. Management of the Equipment:  Identify the department where this equipment will be housed and explain how access will be provided to other departments and FSU researchers at large.  This program will not fund the cost of installation, operation, maintenance, repairs, and/or replacement of this equipment or tool.  Explain in detail the Administrative plan, which should address who will be responsible for these additional costs.  If a service contract is proposed on existing interdisciplinary equipment, outline the details of what the contract will and will not cover, as well as the current location and management plan of the equipment. 

7. Impact of Previous EIEG Awards:  List all previous EIEG funds that the PI and/or Co-PI(s) have been awarded in the last 10 years and explain how these equipment and/or infrastructure enhancements have enabled external funding for your research.  If this section is not applicable, please write N/A.

8. Appendices:  Include appendices as needed, including approval forms, vendor estimates, and other supplementary materials pertinent to your proposed project.  Please be considerate of reviewers’ time and file space; avoid excessive appendices.

  • Research activities requiring compliance review and approvals (human or animal subjects, DNA, RNA, hazardous materials, or marine lab facilities for example) require the completion and submission of forms to the appropriate FSU department or group.  You must seek and receive approval before such research is attempted and before any funds can be released, if awarded.  See Human Subjects, Animal Care and Use Committee, Environmental Health & Safety, or Research Compliance for other compliance requirements that may apply to your research or performance plan.
  • You may pre-apply for human subjects or animal use approval prior to funding notifications. While not required in advance, having prior approval will prevent delays in receiving grant funds, if awarded.
  • Go to the CRC Submissions Portal.
  • Login using your FSU username and password.
  • Start a new proposal by selecting one of the CRC programs listed under the apply tab. Complete all the sections and upload each of the required elements.  (Note:  You will have the ability to submit/save your proposal elements and update/edit them until the posted deadline for the program.)
  • Proposals with incomplete required fields will not be able to submit until all required fields are completed.
  • Once the application is submitted, the Directors, Chairs, and Deans of the PI and Co-PI(s) will be contacted automatically via email for approval of the submission. Please provide sufficient time for electronic approvals prior to the program deadline.  It is advisable to check on the availability of those who are required to approve your application if you are intending to submit close to the deadline.  Directors, Chairs, and Deans have 24 hours after the award deadline to electronically approve applications.  Submissions that lack the necessary approvals within the provided time will not be accepted.
  • Reviewers will use these review guidelines for scoring the proposal.  In addition, reviewers will take note of the proposals submitted by the PI as a result of previously-awarded CRC funds.
  • Each reviewer will provide “blind” electronic feedback, not just a numeric score, which will be shared with the PI and his/her Co-PI(s).  Reviewer identification will not be released to the PI.
  • The CRC makes final funding decisions based on the funding allocated to the program, the number of proposals received, and merit scores of each proposal.
  • CRC grant funds can only be used to support research and creative activity.
  • This program only provides funding for equipment that supports multidisciplinary FSU alliances involving research and creative activity.
  • The EIEG program does not support project-related expenses, which include installation, operation, repairs, maintenance, and replacement of this equipment or tool.
  • The CRC approved the project budget as submitted with the proposal.  Budget deviations greater than 10% per budget line item (cumulatively) require the prior written approval of the CRC.  Budget revisions should be requested via a Budget Amendment Form.  The Budget Amendment form, which can be downloaded from the Forms Portal, must be electronically signed by the PI and submitted to the CRC No Cost Extension and Budget Amendment Submission page.  An example of a completed Budget Amendment form is available here.  If the budget revision is approved by the CRC (limit 2 per award), the OMNI Project Budget will be modified to reflect the newly-approved categorical amounts.  Budget amendment requests must be approved before any changes can occur.  You may not submit an amendment request after the fact, and all budget amendment requests must be submitted no less than 30 days prior to the award expiration date.
  • The CRC approved the scope of work as submitted with the proposal.  The written approval of the CRC is required prior to implementing any change to the scope of work.  Actions likely to be considered a change of scope include, but are not limited to, the following:
    • Change in the goals or specific aims approved at the time of the award
    • Purchasing a different piece of equipment/data set than proposed
    • Transferring the performance of substantive programmatic work to a third party by contract or any other means.
  • Budget or scope of work violations may result in loss of CRC funding eligibility for multiple years.
  • No cost extensions (limit 1 per award) require the prior approval of the CRC.  Any request and justification for a no cost extension should be submitted to the No Cost Extension and Budget Amendment Submission page no less than thirty days prior to the award expiration date.  The CRC will consider your request and will advise you of the outcome electronically.  It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
  • Grant account close-out will automatically occur within 60 days following the award period end date.
  • No cost extensions require the prior approval of the CRC (limit 1 extension per award).  Any request and justification for a no cost extension should be submitted to the No Cost Extension and Budget Amendment Submission page no less than thirty days prior to the award expiration date.  The CRC will consider your request and will advise you of the outcome electronically.  It is possible that the CRC may need to discuss this request with your department Chair or Dean before rendering a decision.
  • PIs who later find that they have funding from another source for similar or the same support are requested to decline acceptance of this EIEG award so that funds can be redirected to provide support for other applicants who would otherwise go unfunded.
  • In the event that a PI leaves the University, involuntarily or voluntarily, prior to the end of the award period, the awardee’s Dean or department Chair has the responsibility of notifying the CRC Program Coordinator and returning the award amount to the CRC, if applicable.

Contact Us

Grace C. Adkison
Council on Research and Creativity Coordinator

2022 Westcott North Annex
Tallahassee, FL 32306-1330
Ph: (850) 645-5751
Fax: (850) 645-0108
gadkison@fsu.edu