The Research Administration Manual (RAM) is a resource for faculty and staff in support of their responsibilities in research administration.
Sponsored Research Administration (SRA), a unit under the purview of the Vice President for Research, is responsible for pre- and post-award functions of the university for awards with U.S. public funding (federal, state, and local governments) and U.S. public funding that is flowed through private organizations.
- 9/18/2025 - Since the initial communication was posted regarding the new required research security training, NIH has extended the effective date to January 25, 2026. Please see the attached for further information.
- 9/11/2025 - Beginning October 1, 2025, NIH, and October 10, 2025, NSF will require all "senior/key personnel" listed in grant applications to complete research security training within 12 months prior to proposal submission with annual refresher training thereafter. Please see the attached for further information.
- 7/17/2025 - NIH Notice regarding AI and Limited Submissions
FSU Principal Investigators and Research Administrators:
The NIH posted the following notice regarding AI and is also imposing a limit on the number of applications per PI in a calendar year.
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-132.html
Please review and contact Pamela Ray at pray2@fsu.edu or your Grants Officer in Sponsored Research Administration with any questions.
- 7/17/2025 - Increase in Capital Property Threshold
The Property Policy, 4-OP-D-2F, is being amended and is currently being noticed until July 18, 2025. The university's capital property threshold (OCO-Operating Capital Outlay) will increase from $5,000 to $10,000 in the updated policy with an anticipated effective date of July 1, 2025. This change is in response recent changes to Board of Governors regulations as well as updates to the U.S. Office of Management and Budget’s Uniform Guidance.
All tangible personal property with a value of $10,000 or more and an expected useful life greater than one year will be recorded in the university's Asset Management System in OMNI.
Purchases of equipment funded by publicly sponsored awards will not transition to the new $10,000 threshold until FSU’s cognizant audit agency approves the FY 26 Facilities and Administrative (F&A) rate agreement, which outlines the university’s plan for implementing this capitalization change. Sponsored Research Administration will communicate an announcement once approval is received from the federal government, along with the effective date of this change. In the meantime, research proposals should continue to include the $10,000 equipment threshold as we anticipate this revision will be implemented in the near future.
The Controller’s Office is currently updating our website to reflect the new capitalization threshold and will provide updates to departmental Property Managers as necessary. For questions, reach out to CTL-AssetManagement@fsu.edu.
- 7/7/2025 - Fringe Benefits Pool 2025 - 2026: The new rates for fiscal year 2026, which are the same ones communicated by the Budget Office last February at the start of the FY26 budget process, are available on the Budget Office website at https://budget.fsu.edu/benefitspool.
**Please note that due to delays within the federal government, the current FY25 rates will need to continue to be applied for publicly funded sponsored awards for a period of time during FY26 as we await final approval from the Department of Health and Human Services. This will impact only publicly (federal or state) sponsored projects (Fund Codes 520-530 & 540). The new rates will be applied within all other areas of the University, effective with the first payroll of FY26 (in July 2025).
For questions about fringe rates on sponsored projects, please contact Pam Ray (pray2@fsu.edu). For general questions about the fringe pool and related accounting, please contact Judd Enfinger (jenfinger@fsu.edu).
- 6/30/2025 - Please review the link below regarding the new implementation date for the 2024 NIH Public Access Policy:
- 6/4/2025 - Please see the attached notice from the National Science Foundation regarding annual certifications beginning June 7, 2025.
- 5/12/2025 - Please see the attached regarding the OVPR Program for Partial Salary Support of Faculty for fiscal year 2026 (July, 1 2025 - June 30, 2026). To be considered please submit a completed application form to RSCH-Operations@fsu.edu. If you have any questions, please contact Kerry Peluso at kpeluso@fsu.edu or (850)644-8664.
- 3/27/2025 - NIH Faculty Researchers, the NIH has postponed the adoption of the Common Form for Biographical Sketch and a new Biographical Sketch Supplement originally scheduled for May 25, 2025. Please refer to https://grants.nih.gov/policy-and-compliance/implementation-of-new-initiatives-and-policies#recent-changes for more information and future updates.
- 3/13/2025 - Guidance for Potential Federal Shutdown - Please see the attached SRA guidance on the potential federal shutdown.
- 10/15/2024 - Concur International Travel Process Update Effective October 16th, 2024, improvements will be made to the international Travel Request process for faculty and staff. As part of the Travel Request, international travelers will now be able to complete the required attestation inside Concur. They will no longer be prompted to attach the International Travel Attestation Form. When a request is designated as Foreign, Concur will now require the traveler to submit the Travel Request themselves. Travel Delegates can still prepare a Foreign Travel Request as normal for their travelers(s) and will then need to prompt the traveler to submit. To view the improvements made to the international Travel Request process, please click here. For questions on international travel compliance with state laws regarding foreign influence on research activities please contact the Office of Compliance and Ethics at compliance@fsu.edu. For questions regarding Concur or the Travel Request process contact the Travel Office at travel@fsu.edu.
- 7/31/2024 - Advance Procedure Update Effective 8/1/24, advances (time and/or funding) for future budget periods, will no longer be required for sponsored projects with automatic carryforward. RAMP and OMNI will reflect the project period instead of the budget period and OMNI’s budget tracking functionality will only be activated during the final year of the project. Therefore, new awards and amendments with automatic carryforward, received directly from federal sponsors, will be set up for the entire project period with the incremental funding authorized. In-coming subawards will not be included unless the subaward agreement specifically awards for the full period of performance. In order to accomplish this change in procedure in an efficient manner, the project period for currently active projects will be updated in RAMP and OMNI with the next increment of funding. New projects will be set up with the project period at initial award set-up.
- 7/3/2024 - Fringe Benefits Pool Update! The university’s fringe benefits pool rates for the 2024-2025 year have been finalized and approved by our cognizant agency, the United States Department of Health and Human Services. These approved rates are available at https://budget.fsu.edu/benefitspool, including information on identifying which rates apply to which employees or earnings codes. They will be applied starting next week with the first payroll of fiscal year 2025 (payroll A) and will also be applied to any retroactive pay or changes processed in 2024-2025. Additional information on related accounting changes is available at https://controller.vpfa.fsu.edu/fringe-benefits-pool. The approved rate agreement has been uploaded to the Quick Links, as well as added to the Facts Sheet on SRA’s website. For general questions about the fringe pools, please contact Katie Perkins (kperkins@fsu.edu) or Judd Enfinger (jenfinger@fsu.edu). For questions specific to research or sponsored projects, please contact Pam Ray (pray2@fsu.edu).
- 5/23/2024 - Please see the attached NSF notice which includes new requirements for proposals submitted or due on or after May 20, 2024.
- 5/2/2024 - Please see this NIH Policy Notice on publication of the revised NIH Grants Policy Statement.
- 4/23/2024 - Please see this NIH Policy Notice on updated NSRSA Stipend Levels.
- 4/4/2024 - Please see this NIH Policy Notice update for the Overview of Grant Application and Review Changes.
- 3/25/2024 - Please see the attached revised NSF Award Terms and Conditions which will apply to new NSF awards and funding amendments to existing awards made on or after May 20, 2024.
- 8/28/2023 - Please see the attached for critical NSF system-related deadlines.
- 8/24/2023 - Please see the attached memorandum on changes to our Unfavorable Terms (UFT) memo process effective September 1, 2023.
- 6/8/2023 - Please see the attached new procedures on how to request administrative editors in RAMP.
- 4/4/2023 - Please see the attached NSF revised FAQ's.
- 4/3/2023 - Please see the attached regarding the RAMP 10.5 upgrade and the new features and changes you will encounter as you continue to use RAMP.
- 3/29/2023 - See the attached from NSF regarding system enhancements made to the Project Reports module in Research.gov to enable the auto-population of dataset metadata submitted to the NSF Public Access Repository (NSF-PAR) into NSF in-progress project reports.
- 1/27/2023 - See the attached new National Science Foundation requirement for a Plan for Safe and Inclusive Working Environments for Off-Campus or Off-Site Research effective January 30, 2023.
- 1/24/2023 - Introducing our new RAMP Grants Interactive Guide! Please see the attached for more details on this new resource available to the FSU research community. This new interactive guide will allow our research community to access information, including videos and instructional references, as they work through the RAMP Grants Module.
- 12/12/2022- Please see the attached notice from NSF regarding the revised Award Terms and Conditions to all new NSF awards and funding amendments to existing awards made on or after January 30, 2023.
- 11/30/2022- Please see the attached reminder from NSF for the Fastlane decommissioning time line effective November 21, 2022.
- 11/16/2022 - The Office of Research is pleased to announce a new RAMP-Grants tutorial which will focus on providing custom workshops designed around users' specific needs. More information can be found on the RAMP website.
- 10/24/2022 - Please see the attached NSF notice on how to prepare supplemental funding requests in Research.gov. This notice also includes upcoming Fastlane proposal decommissioning deadlines.
- 9/19/2022 - Please see the attached for further details for SF424 Applications being processed in RAMP before September 23rd in order to be able to work on these applications during the Grants.gov downtime.
- 7/29/2022 - After some recent updates to the Concur software there have been some changes in the FSU's travel request process, please see the attached for more information.
- 5/2/2022 - The attached notice is from the National Science Foundation (NSF) regarding Research.gov Proposal Preparation Functionality and NSF-PAR Enhancements.
- 4/20/2022 - The attached notice is from the National Science Foundation (NSF) regarding (1) an updated version of the table on disclosures relating to the Biographical Sketch and Current & Pending Support and (2) updated FAQs regarding Current & Pending Support.
- 4/13/2022 - The document entitled "Institutional Prior Approval Form for RAMP Grants" on the SRA website has been revised and is now referred to as the "Award Modification Quick Sheet."
- 1/10/2022 - Effective January 10, 2022, the National Science Foundation (NSF) has updated the Pre & Post Award Disclosure Table. More information can be found in the attached notice.
- 11/22/2021 - Effective November 22, 2021, the National Science Foundation (NSF) enhanced the Research.gov Proposal Suubmission System, NSF Public Accesss Repository, and NSF.gov Award Search. More information can be found on the attached notice.
- 10/4/2021 - Effective October 4, 2021, the National Science Foundation (NSF) has made system updates for proposal submissions and system enhancements to support the revised PAPPG (NSF 22-1). More information can be found in the attached notice.
- 7/2/2021 - Important information for faculty conducting human subjects research in collaboration with TMH can be found in the attached notice.
- 6/16/2021 - The National Science Foundation has developed a disclosure table as a reference regarding pre-award and post-award disclosure information in the biographical sketch and current and pending support proposal sections. Please see attached email from Jean Feldman, the Head of the NSF Policy Office, for more details.
- 3/2/2021 - The revised NSF S2S tip sheet has been uploaded to the RAMP Grants Help Center and the RAMP website.
- 9/14/2020 – Effective October 5, 2020, the National Science Foundation (NSF) will begin enforcing the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the preparation of the Biographical Sketch and Current and Pending Support proposal documents. The NSF-approved formats are SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF. Please see attached email notification for more details.
- 8/12/2020 – Office of Research has launched RAM (Research Administration Manual), an online
manual for the administration of research at FSU. - 4/24/2020 - SRA has updated the 'Award Budget Modification' (previously Budget Amendment) and 'Award Budget' (previously Budget Summary) forms in the PDF version located on our Forms Page in the 'Budget and Accounting' section.
- 4/23/2020 - SRA has updated the 'Award Budget Modification' (previously Budget Amendment) and 'Award Budget' (previously Budget Summary) forms in the Excel version located on our Forms Page in the 'Budget and Accounting' section.
- 03/12/2020 - Prior approval for IT Device purchases.
The current Sponsored Research Administration (SRA) procedure has been to require the “Request for Prior Approval to Purchase Computers or Other Information Technology Devices” form only when the IT Device was not in the award and proposal budget. Going forward, if the IT Device is not in the award and proposal budget, the department will be required to enter the justification into the comments field on the requisition at the time of purchase. These requisitions will then be reviewed by SRA without further documentation. - 09/24/2019 - SRA has updated the Request for Access to Fixed Price Residual Balance Form, located on our Forms Page in the 'Other Approval Forms' section.
- 08/20/2019 - The following NIH Modular Grants Budget Tabulator Forms have been updated on the SRA Forms page under Proposal Budget Preparation Forms:
a) NIH Modular Grants Budget Tabulator (Off-Campus Research)
b) NIH Modular Grants Budget Tabulator SAMPLE (Off-Campus Research)
c) NIH Modular Grants Tabulator (On-Campus Research, Non-NHMFL Facilities)
d) NIH Modular Grants Tabulator SAMPLE (On-Campus Research, Non-NHMFL Facilities)
e) NIH Modular Grants Budget Tabulator (On-Campus Research, NHMFL Facilities)
The changes were only minor and included updating the F&A rates as well as the equipment threshold. - 05/22/2019 - The Direct/Indirect Costs Policy has been revised effective 4/11/19 to: 1) Clarify that the policy applies to federal/federal flow-through, state and other public sponsored agreements and 2) To remove the references to OMB A-21 which was replaced by 2 CFR 200.
- 03/08/2019 - FSU Policy 7A-1 “Authorization for Advance on Externally-Funded Projects” is now effective and can be found at https://www.research.fsu.edu/research-offices/sra/policies-procedures/.
- 11/06/2018 - The National Science Foundation (NSF) is pleased to announce a revised version of 'Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1)' has been issued. The new PAPPG will be effective for proposals submitted, or due, on or after January 28, 2019.
- 08/01/2018 –The OVPR issued a memo regarding updates to the Fixed Price Residual Funds Policy (7A-11) and request form. Please see the updated FAQ’s for additional information.
- 06/06/2018 - The Request for New Subcontract or Amendment to Existing Subcontract form has been updated under Forms.
- 05/15/2018 - Guidance on Letters of Intent, Concept Papers, and White Papers
- 03/19/2018 - Policy for the Use of Human Embryonic Stem Cells
- 01/19/2018 - Clinical Trial Definition Expanded to Include Behavioral Studies (effective 01/25/2018)
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PreAward:
SRA-Pre@fsu.edu
SRA Data & Reporting Inquiries:
RSCH-SRA-Reports@fsu.edu
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Subcontracts@fsu.edu
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