Skip to main content
Skip to main content

Office of Research

Information for Researchers

News and Information

Fall 2018 GAP Announcement: 

Are you a member of the FSU research community currently working on new discoveries in your lab that might have value as a commercially available product? Would up to $50,000 in additional funding help you get your idea closer to the point where an outside company would be interested in licensing that product or idea? If you answered yes to any of these questions, the FSU Grant Assistance Program (GAP) may be for you. 

GAP is a competitive grant program designed to help FSU Researchers move their research towards commercialization. The competitions are managed by the Office of Commercialization and are held twice a year, spring and fall semesters. The next competition will be held on December 4th. Specific program details highlighting the simple straightforward process and deadline dates are listed on the GAP Program webpages. To be considered for fall 2018 GAP, pre-proposal applications are due in the Office of Commercialization on or before October 5th. 

For questions, contact Beverlyn Samuels at (850) 644-9318 or email

The Path to Implementation of an Integrated Research Administration System Begins at FSU

The Office of Research is very pleased to announce the upcoming university-wide implementation of the Huron Research Suite.  This multi-year, multi-phased project will provide FSU researchers and administrators with comprehensive tools to support the administration of research within one integrated system.  This software includes electronic proposal development and routing as well as system-to-system proposal submission (where available by sponsor).   It will also provide tools for the development and management of IRB and IACUC protocols and for the management of subcontracts, contract negotiations, and export controls.  Five modules will be included as part of this project (IRB, IACUC, Export Controls, Grants and Agreements). 

This software solution has been successfully implemented in many other universities who have reported success in reducing the administrative burden related to research administration while increasing transparency and efficiency.  Some of the positive outcomes  include Penn State reporting  a 46% reduction in the average number of days from submission to approval of IRB protocols (expedited and full board reviews) and MD Anderson reporting a 10.6% reduction in average time to approval for new IACUC protocols and a 34.5% reduction in average time to approval for IACUC amendments.  Other schools have consistently noted the benefits of electronic proposal routing noting that it has provided them with a streamlined approach to building, tracking, processing, and submitting proposals on behalf of the University.  

Currently, the project is in the discovery and planning phase.  Departmental administrators, researchers, and central department staff members are meeting with Huron consultants to provide the information and input necessary to create a project roadmap and timeline that will best support our research community.  The project is anticipated to last for approximately 24-30 months.  Throughout the project, we will provide updates via newsletters, a project website, email communications, town hall forums, departmental meetings, and other communication channels.  Our goal is to keep you informed on a timely basis throughout this project and to ensure you are aware of, and fully prepared for, any changes prior to them occurring.    

As noted above, we are in the preliminary stage of this project, so there is nothing that you need to do now.  Further information will be shared in September.  If you do have questions about the project, we encourage you to contact one of us. We welcome your feedback as we embark on this journey together to enhance research administration at FSU. 

For more information on the Huron Research Suite, please visit

New Procedures for Award Notifications and Approvals

Procedure for Notifying Principal Investigators of New Grant Awards and Amendments

In order to set up sponsored projects in a quick and efficient manner, Sponsored Research Administration (SRA) is modifying the approval procedure for new grant awards and amendments having standard terms and conditions. SRA will continue to send the award documents to the Principal Investigator (PI) and grants project manager for review and to identify any inaccuracies in the award document. If the PI does not notify SRA of any issues within 48 hours, SRA will set up the project as proposed and awarded.

As mentioned above, this new procedure will only apply to those grants and award documents that have standard terms and conditions acceptable to FSU including the Federal-wide Research Terms and Conditions (RTCs), NSF Grant General Conditions and Cooperative Agreement Conditions, NIH Standard Terms of Award, DOE Standard Research Terms and Conditions, NASA Agency RTC Specific Requirements, DOC Financial Assistance Standard Terms and Conditions, and the USDA NIFA Agency-Specific Terms and Conditions.

SRA will continue to use the existing procedure for all other award documents whereby we request that the PI review the award document for programmatic and technical accuracy and provide SRA with a concurrence email. Awards without standard terms and conditions will not be set up until the PI’s concurrence has been received by SRA.

Approvals Required ONLY when the Award Received is greater than 10% from Proposed Budget

Currently, if an award is received with a total that is different from the proposed budget, SRA requires the approval of the PI, Chair and Dean on the budget summary and/or budget amendment form. Going forward, approvals will only be required when awards are received with changes that are greater than 10% from the proposal. Therefore, the PI, Chair and Dean approval will no longer be required for awards received that are 10% or less than proposed.

Issuance of a Revised Proposal and Award Policies and Procedures Guide (NSF 18-1)

The NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 18-1) has now been issued.

The new PAPPG will be effective for proposals submitted, or due, on or after January 29, 2018.  Significant changes include: 

  • Addition of a new eligibility subcategory on international branch campuses of U.S. Institutions of Higher Education;
  • Revision of eligibility standards for foreign organizations;
  • Implementation of the standard Collaborators and Other Affiliations (COA) template that has been in pilot phase since April;
  • Increase in the Budget Justification page limitation from three pages to five pages;
  • Restructuring of coverage on grantee notifications to and requests for approval from NSF, including referral to the Prior Approval Matrix available on the NSF website; and
  • Numerous clarifications and other changes throughout the document.

You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.  

A webinar to brief the community on the new PAPPG will be held on December 8 at 2 PM EST. Sign up to be notified when registration is available on the outreach notifications website, by selecting “All NSF Grants and Policy Outreach Events & Notifications.”

While this version of the PAPPG becomes effective on January 29, 2018, in the interim, the guidelines contained in the current PAPPG (NSF 17-1) continue to apply.  We will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective. 

If you have any questions regarding these changes, please contact the NSF Policy Office on (703) 292-8243 or by e-mail to

The National Academies’ Committee on Return of Individual-Specific Research Results Generated in Research Laboratories: A Call for Public Comments 

The National Academies of Sciences, Engineering, and Medicine (the National Academies) is soliciting public comments to help inform the deliberations of a new consensus study committee.  The committee is tasked with reviewing the current evidence base and practices related to the return of individual research results generated in laboratories that perform tests on human biospecimens, and providing recommendations on the ethical, social, operational, and regulatory aspects of return of these results.  The study task covers a broad range of research from preclinical, basic biomedical sciences to clinical sciences and will consider the variety of disciplines therein including, but not limited to oncology, proteomics, pharmacokinetics, gynecology, genetics and genomics, toxicology, microbiome research, and others. More information can be found on the study’s website. 

Persons wishing to provide written comments should email The National Academies requests that comments be submitted by Friday, October 20, 2017 to allow committee consideration in advance of their October meeting. However, comments will be accepted throughout the study process.  Please note that any written information shared with the committee will be placed within a Public Access File (PAF), and may be provided to the public upon request. 

Additionally, the committee will be holding a public comment period at its next in-person meeting in Washington D.C. on Wednesday, October 24 from 4:30–5:30PM ET.  Individuals wishing to provide comments at the meeting must register here. Please note that in-person comments will be limited to 3 minutes in length. 

Please feel free to forward this call for comments to any interested colleagues. 

VP Ostrander’s Message to Researchers about Compliance Issues

Read the August 21 letter to Faculty and Staff.