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News and Information

New Procedures for Award Notifications and Approvals

Procedure for Notifying Principal Investigators of New Grant Awards and Amendments

In order to set up sponsored projects in a quick and efficient manner, Sponsored Research Administration (SRA) is modifying the approval procedure for new grant awards and amendments having standard terms and conditions. SRA will continue to send the award documents to the Principal Investigator (PI) and grants project manager for review and to identify any inaccuracies in the award document. If the PI does not notify SRA of any issues within 48 hours, SRA will set up the project as proposed and awarded.

As mentioned above, this new procedure will only apply to those grants and award documents that have standard terms and conditions acceptable to FSU including the Federal-wide Research Terms and Conditions (RTCs), NSF Grant General Conditions and Cooperative Agreement Conditions, NIH Standard Terms of Award, DOE Standard Research Terms and Conditions, NASA Agency RTC Specific Requirements, DOC Financial Assistance Standard Terms and Conditions, and the USDA NIFA Agency-Specific Terms and Conditions.

SRA will continue to use the existing procedure for all other award documents whereby we request that the PI review the award document for programmatic and technical accuracy and provide SRA with a concurrence email. Awards without standard terms and conditions will not be set up until the PI’s concurrence has been received by SRA.

Approvals Required ONLY when the Award Received is greater than 10% from Proposed Budget

Currently, if an award is received with a total that is different from the proposed budget, SRA requires the approval of the PI, Chair and Dean on the budget summary and/or budget amendment form. Going forward, approvals will only be required when awards are received with changes that are greater than 10% from the proposal. Therefore, the PI, Chair and Dean approval will no longer be required for awards received that are 10% or less than proposed.

Issuance of a Revised Proposal and Award Policies and Procedures Guide (NSF 18-1)

The NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 18-1) has now been issued.

The new PAPPG will be effective for proposals submitted, or due, on or after January 29, 2018.  Significant changes include: 

  • Addition of a new eligibility subcategory on international branch campuses of U.S. Institutions of Higher Education;
  • Revision of eligibility standards for foreign organizations;
  • Implementation of the standard Collaborators and Other Affiliations (COA) template that has been in pilot phase since April;
  • Increase in the Budget Justification page limitation from three pages to five pages;
  • Restructuring of coverage on grantee notifications to and requests for approval from NSF, including referral to the Prior Approval Matrix available on the NSF website; and
  • Numerous clarifications and other changes throughout the document.

You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.  

A webinar to brief the community on the new PAPPG will be held on December 8 at 2 PM EST. Sign up to be notified when registration is available on the outreach notifications website, by selecting “All NSF Grants and Policy Outreach Events & Notifications.”

While this version of the PAPPG becomes effective on January 29, 2018, in the interim, the guidelines contained in the current PAPPG (NSF 17-1) continue to apply.  We will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective. 

If you have any questions regarding these changes, please contact the NSF Policy Office on (703) 292-8243 or by e-mail to

The National Academies’ Committee on Return of Individual-Specific Research Results Generated in Research Laboratories: A Call for Public Comments 

The National Academies of Sciences, Engineering, and Medicine (the National Academies) is soliciting public comments to help inform the deliberations of a new consensus study committee.  The committee is tasked with reviewing the current evidence base and practices related to the return of individual research results generated in laboratories that perform tests on human biospecimens, and providing recommendations on the ethical, social, operational, and regulatory aspects of return of these results.  The study task covers a broad range of research from preclinical, basic biomedical sciences to clinical sciences and will consider the variety of disciplines therein including, but not limited to oncology, proteomics, pharmacokinetics, gynecology, genetics and genomics, toxicology, microbiome research, and others. More information can be found on the study’s website. 

Persons wishing to provide written comments should email The National Academies requests that comments be submitted by Friday, October 20, 2017 to allow committee consideration in advance of their October meeting. However, comments will be accepted throughout the study process.  Please note that any written information shared with the committee will be placed within a Public Access File (PAF), and may be provided to the public upon request. 

Additionally, the committee will be holding a public comment period at its next in-person meeting in Washington D.C. on Wednesday, October 24 from 4:30–5:30PM ET.  Individuals wishing to provide comments at the meeting must register here. Please note that in-person comments will be limited to 3 minutes in length. 

Please feel free to forward this call for comments to any interested colleagues. 

VP Ostrander’s Message to Researchers about Compliance Issues

Read the August 21 letter to Faculty and Staff.

The 3rd issue of the NSF Proposal & Award Policy Newsletter is now available

Learn about upcoming changes and clarifications to policies and procedures that affect how you prepare and submit proposals and manage NSF awards. This edition includes information about:

  • PAPPG- Proposed Significant Changes
  • The Newly Revised Common Rule for the Protection of Human Subjects
  • Faculty Salary Policy – The Two Month Rule
  • And more

Please visit: to view this document.

Fall Competition: GAP Commercialization Grant

The FSU Office of Commercialization is currently accepting applications for the Fall 2017 GAP competition. This is a competitive program and pre-proposal applications are due by Friday, September 22, 2017. Don’t miss your chance to join the 60+ FSU researchers who have already been GAP winners.

Several grants will be awarded. To learn more about GAP and what it takes to qualify and compete, please visit the GAP web page ., FastLane, and Unavailable from June 30 - July 4

The National Science Foundation (NSF) is moving its Data Center IT servers to the Foundation’s new headquarters in Alexandria, Virginia, from June 30 at 8:00 PM EDT through July 4 at 6:00 PM EDT, to prepare for NSF staff relocation in August 2017. This move has been scheduled around a holiday weekend to minimize the systems downtime and reduce the impact on the research community and NSF staff.

Please be advised that the NSF website, FastLane, and will be unavailable from Friday, June 30 at 8:00 PM EDT until Tuesday, July 4 at 6:00 PM EDT. During this outage period, there will be no access to these websites, proposals cannot be submitted in FastLane, and project reports and cash requests cannot be submitted in However, previously saved information and uploaded documents in FastLane and, including in-process proposals and reports, will be accessible after the Data Center move.

For additional information about NSF’s relocation, please see

NIH Announces Implementation of a new “Next Generation of Researchers Initiative” (NGRI)

NIH announced that it is implementing a new “Next Generation of Researchers Initiative” (NGRI), which seeks to support early stage investigators (ESI) and mid-career investigators. Effective immediately, the NIH Office of the Director will create an inventory of all ESIs and mid-career investigators within the fundable range and will track institute and center funding decisions for these two groups to evaluate if uniform decision making is occurring across the agency. NIH expects to reprioritize an estimated $210 million a year for 5 years to reach a steady state of $1.1 billion to support meritorious ESI and mid-career investigators. The presentation of NIH Principal Deputy Director Larry Tabak, DDS, PhD, explaining the plan is available at this link. NIH has also posted a statement from NIH Director Francis Collins, MD, PhD, and a NGRI website, and invites feedback through the Open Mike Blog or the following email address:

Second Quarterly NSF Proposal and Award Policy Newsletter Released

The Policy Office in the Division of Institution & Award Support at the National Science Foundation is pleased to release the second quarterly NSF Proposal & Award Policy Newsletter. Please let the NSF know what you think at!

New Sponsored Research Administration (SRA) Pre-Award Staff Assignment Sheet Available

SRA has published a new staff assignment sheet effective immediately.  Click here to access.

NIH to limit total number of grants awarded to any one individual investigator

NIH announced that it will propose new procedures to limit the total number of grants going to an individual investigator through the use of a newly developed Grant Support Index. NIH plans to take feedback from the community as the final policy is developed over the next few months. Deputy Director for Extramural Research Michael Lauer (our speaker at last year’s SUS R&D Workshop) posted a blog yesterday with extensive background on the concept: NIH Director Francis Collins also posted a short announcement at this link:

First Year Assistant Professor (FYAP) Workshop

This year’s workshop will take place on Thursday, May 11.  This is a requirement for all first year Assistant Professors.  Also attending will be last year’s FYAPs, who will be presenting posters of their research.  Click here to register.  For more information, contact Grace Adkison at

SRA Financial Management Workshop- May 8, 2017

This session will encompass compliance requirements and OMNI inquiry/OBI reporting tools for managing Sponsored projects including looking up available balances by project/department and running monthly reports. For more information, contact .

FSU Coastal & Marine Lab Open House: Coastal Literacy - Connecting Marine Science to Society

This year's event highlights the importance of improving human awareness of the tight linkages between healthy ecosystems and healthy societies. Active engagement in protecting our oceans and coastlines is something we all can do. We celebrate that ability and our scientific knowledge of the sea in our 2017 Open House, “Coastal Literacy - Connecting Marine Science and Society”. Please join us on April 22nd, 2017 - Earth Day - for a day at the lab with family and friends. Click here for more information.

Broader Impacts Fair May 23

In response to faculty requests for Broader Impacts assistance, OPD has organized the Broader Impacts Fair, an opportunity for FSU researchers to network with groups engaged in education and outreach work. Representatives from nearly twenty campus and community organizations will be available to meet with faculty.  For more information, click here.